8 Sales Follow Up Email Templates to Revive Prospects Gone Cold

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Follow up if prospect has not replied to 1-2 emails Follow up after a sales discovery call Follow up after meeting someone to build a relationship Follow up after meeting at an event Reactivate many prospects at once -> invite to webinar Overcome price objection (without discounts) No response to 2-3 emails -> ask to end project No response to 2-3 emails -> ask if you did something wrong
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How to follow up with a prospect if they haven't replied to 1-2 emails

Send this email if the sales process has reached the point where your prospects has enough information to make a purchase decision and there has been no response from them after your first or second followup.

Subject:
Re: real-time traffic and weather updates for your deliverers

Where did the conversation last leave off? Pick it up from there.

Decision-makers often don't reply because they're too busy to type out a message. They may have also decided not to buy and want to avoid upsetting you. When you provide them with 3 options to click instead, this makes it slightly less personal for them and requires far less work. Thus they are much more likely to take action.

Use an email tracking tool like Yesware to track which link your prospect clicks on and link each response to a "I received your response - thank you!" page.

Download a step by step cold email guide

Follow up after a discovery call to move the sale forward

Subject:
Re: our call today about automatically tracking all your visitor actions

Reiterate the main purpose of your product.

In your discovery call with prospects, ask questions to learn more about their specific pain points and goals. Then in this follow up email, you can focus on which of your product features address those pain points.

Ask your prospect to take the next step, mentioning the value they'll be getting out of it.

Download a step by step cold email guide

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Follow up after meeting someone to provide value and build a relationship

If your prospect has a strong personal like for something, revealed to you in conversation or on social media, you can provide them a relevant valuable suggestion to continue the conversation.

Subject:
Since you're such a foodie

Review your prospects' social media profiles to discover their interests. Then find that would be interesting for your prospect and share it with them.

Subtly reintroduce the topic of your last sales conversation.

Download a step by step cold email guide

Re-engage after an event or trade show

This type of follow up is ideal for earning the trust of a new prospect.

Subject:
Here's the email tracker I was talking about

When you meet with a potential customer at a trade show, let them do most of the talking. Ask them questions to learn about their interests and goals. When they mention a problem you can easily help with, say you will share with them something cool about it later. This creates an expectation so they're more likely to remember you and engage with your later email. Then follow up the day after and share what you mentioned in it.

Additionally, review their company website and social profiles and share with them one valuable resource helpful for their goals. This goes a long way to earning their trust and demonstrating your value.

Download a step by step cold email guide

First follow up if no response from a prospect

Subject:
Great chatting + a few ideas for you

Using 'want to provide insights' as your reason to reconnect shows you're focused on providing value, not just trying to sell them.

Show 1-2 ways other customers have used your product that would also benefit the prospect, to give them some ideas and to show them what’s possible.

Gently ask if they would be open to a call, framed in terms of you wanting to provide them with more insights.

Re-engage many prospects at once: invite to webinar

Subject:
Turning that lost cause prospect into your next 10K customer?

List the major questions/problems you see your prospects asking about a lot.

Talk about a highly desirable outcome your prospects strive toward.

Invite them to your webinar stating the date and time.

Repeat the major benefit of joining your webinar and provide the link again.

Download a step by step cold email guide

Overcome price objection without offering discounts

Subject:
Re: existing subject line

Show you understand their concerns and repeat what they want in your own words to show you have been listening.

Offer to find a creative solution to make the price make the work for their budget by increasing the value they receive. Don't offer any discounts - it degrades the perceived value of your product.

Download a step by step cold email guide

Revive conversation after no response to third or fourth follow up: ask for permission to end the project

Subject:
Project?

Many people can be slow to act and loss averse. When you ask for permission to put someone's project on hold, it inspires many prospects to finally act or at least explain why they haven't been responding.

Download a step by step cold email guide

Revive conversation after no response: ask them if you may have done something wrong

Asking a prospect or client if you did something wrong is about reminding them that there's another human being sitting on the other side of the screen. With feelings. You most likely haven't made any mistakes but acknowledging you may have can get a prospect to finally respond because they don't want you to feel bad.

Subject:
[First Name], did I do something wrong?

Mention that you haven't heard from them in a while and wonder if you did something wrong.

Remind them the previous conversations you two had, restating the benefits they would get out of using your product.

Even if you did nothing wrong per se, say that you'd like to fix any mistake that you may have made. This appeals to your prospect's human/emotional side and encourages them reply to reassure you the silence was caused by to something that happened on their side. Like they got swamped with new projects.

Download a step by step cold email guide

Push the sale forward after a sales presentation

Subject:
Great talking today - summary of how ActiveCampaign can help Luxxi convert 5x more prospects

Mention not what your product does, but the most important business goal for your prospect your product helps them achieve.

Describe how major features of your product works by laying out ways your specific prospect would actually use it to achieve their major goals.

Make sure you ask about this in your initial discovery call with the prospect. Don't assume!

For example, a prospect may theoretically earn revenue from all their customers but there may be one specific type that is highest value for them. Then it'd make sense for you to explain how your product works in terms of how it help them succeed with that specific cohort.

Choose 2-3 existing companies similar to your prospect's and specify 1-2 of the biggest impact ways they've used your product to achieve their major business goals.

Remind your prospect what next steps will be taken so you can move your sale forward.

Download a step by step cold email guide

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Why following up significantly boosts your sale close rates

Numerous studies show that it takes an average of five follow ups to close non-routine sales. Five. Only 2% of people buy something after they first talk or meet with you. That's why you have to periodically reach out to stay on their radar, earn their trust and educate them about your value.

Majority of salespeople after not getting a response to the first email even though it takes multiple touches to close a sale

Of course, random "just checking in" follow up emails are annoying.

3 compelling reasons you can use to reconnect that provides value for your prospect

1. Provide a valuable idea for their business related to questions or pain points they raised in conversations with you, on their website or on their social media

2. Provide a valuable suggestion related to one of the prospect's personal likes

3. Share mini case studies showing how customers similar to the prospect's company recently used your product

Prospect follow up tools

You can use Yesware to set follow up reminders for myself (integrates with Gmail).

Set a follow up reminder in Yesware

When sending your initial email, choose which day in the future you want to receive a follow up reminder. On that day, Yesware sends you a reminder, which pushes the email conversation to top of your inbox.

Yesware set follow up reminders

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